13th 2010, Council Directive (2010/45/EU) amending Directive 2006/112/EC on the common system of value added tax as regards the rules on invoicing entered into force. The main premises of this regulation is the desire to popularize electronic invoices in economic circulation, as well as increase competitiveness and reduce costs of conducting business European Union enterprises.

Currently, e invoicing is becoming an increasingly popular solution in Europe which greatly increases a company s effectiveness and specifically the operations conducted in the financial and logistics departments. The Synergon ECOD eDOC24 solution enables to transfer e invoices to recipients in a quick and safe manner. An additional advantage of the Synergon ECOD eDOC24 solution is its integration with Synergon ECOD Operator and Synergon ECOD Archive platforms, thanks to which Clients are able to receive a comprehensive solution supporting all e invoices (e.g. EDI, and versions with a secure signature), which are stored in one place. 

DESCRIBING OF THE SYSTEM

• A comprehensive solution managing e-invoices (and other types of documents) in the secure signature technology

• Varied methods of delivering signed invoices

  • Dedicated web portal

  • E-mail

  • Other (e.g. data carrier)

• Archiving of e-invoices, together with a possibility of access configuration for tax audit authorities and tax inspectors

• Monitoring the statuses of sent documents

• Ability to customize the appearance of the portal to individual customer requirements

• Complete outsourcing of services and the e-invoicing project

• E-mail/SMS notifications e.g. concerning the delivery of an invoice to the Receiver

• Efficient implementation and support of an experienced team

• Professional assistance of the ECOD HelpDesk

• Since 2009, the solution has been considered one of the best solutions in the world, according to the Gartner Magic Quadrant report (a report on integration solutions providers)

THE BENEFITS OF THE SYSTEM:

PROCESSES OPTIMALIZATION

Among other things, the ECOD eDOC24 platform guarantees:

• Automation of exchange of e-invoices for B2B and B2C – shorter period of receipt of payment

• Complete outsourcing – a possibility of signing e-invoices on behalf of a Client (HSM module)

• Archiving of e-invoices in accordance with applicable laws and regulations

• Streamlining the process of creating, sending and archiving invoices

• Data security and certainty of document deliver

• Integration with ECOD Operator and ECOD Archive platform

COST REDUCTION

Implementing e-invoicing can reduce problems and costs that are often associated with the management of standard paper invoices; such issues include, among other things:

• Personnel costs related to the preparation of an invoice ready for sending (e.g. printing, packing)

• Shipping costs

• Costs of archiving paper documents

• Costs of searching for invoices issued in the past

• Clarifying misunderstandings with business partners (e.g. concerning lost/ erroneous documents

KEY FEATURES

• Varied possibilities of delivering e-invoices, also via a web portal or e-mail

• Guaranteed authenticity of data origin and integrity of invoice content

• Signing invoices (by the Issuer or an authorized employee)

• Signature verification (in Adobe Reader or via a dedicated application)

• Management of business partners – Receivers database

• Management of internal users – the Issuer’s employees

• Monitoring electronic document management – including information on a documents’ delivery to the appropriate Receiver

• Adapting the graphics of the portal to a Client’s requirements

• Archiving according to EU law -  ECOD Archive

• Access to a clear version of archived invoices for a period required by law –ECOD Archive

• Possibility of making electronic invoices available to authorized control authorities – e.g. Tax Offices (a feature entirely managed by the Issuer)

• Support of an experienced implementation team and HelpDesk

• Ability to provide electronic invoicing to Authorized Control Bodies - such as Tax Offices (a functionality fully administered by the Issuer/Receive

E-INVOICE IN ECOD eDOC24:

ADVANTAGES OF ECOD EDOC24 SOLUTION

• E-invoice management according to legal regulations in force

• Simple accounting models

• Comprehensive approach to e-invoices and other documents

• Many years of experience in electronic document management

• Possibility of international exchange – approximately 13,000 companies from 30 countries are now using ECOD in data exchange

• Efficient project realization – an experienced implementation team, dedicated procedures and tools

• We do understand each of our Client’s businesses and we know how to improve them